Apostille Certificate Services Pretoria



Apostille certificate services




Louwrens Koen Attorneys specialise in obtaining Apostille Certificates for all original South-African public, company, commercial and educational documents.

Apostille is a French word (pronounced "ah-poh-steel"), meaning a certificate issued by a government of a country, authenticating the signature and or seal of a public official on a public document issued by that country, and  intended for use in a foreign country.

South-African  public, company, commercial or educational documents, including documents witnessed, certified and sealed by an South-African  Notary Public,  when affixed or attached with an Apostille Certificate issued by the South-African  Government, will automatically be accepted for legal use in foreign countries signatories to the Hague Convention.

Apostille Certificates are restricted in their use to those countries which are signatories to The Hague Convention otherwise a full embassy or consulate legalisation procedure necessary.

As at 1st January, 2010, the following countries have AGREED to participate in "The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents"





Antigua & Barbuda

Macau (SAR of China)








Marshall Islands


















Netherlands (The), including:
Aruba,  Suriname, Netherlands Antilles: (Curacao, Bonaire, St Martin, St Eustatius, and  Sabah)


New Zealand



British Guyana


Brunei Darussalam




Cape Verde


Cayman Islands


China (Hong Kong-Special Administrative Region (SAR) only)




Comoros Islands

Russian Federation

Cook Islands

St. Christopher (Kitts) & Nevis

Costa Rica

St. Georgia & South Sandwich Islands


St. Helena


St Pierre & Miquelon

Czech Republic

St. Lucia


St. Vincent & the Grenadines



Dominican Republic

San Marino, Republic of


Sao Tome and Principe

El Salvador








France  including:
French Guiana, French Polynesia, Guadeloupe,   Martinique, New Caledonia, Reunion, St. Pierre,  Miquelon and Wallis and Futuna

South Africa


South Korea











Hong Kong (SAR of China)



Trinidad and Tobago






United Kingdom of Great Britain & Northern Ireland,  including:
Anguilla, Guernsey, Bahamas, Isle of Man, Barbados, Jersey, Bermuda, Montserrat, British Antarctic Territory                , St. Georgia & the South, Sandwich Island,    British Virgin Islands, St Helena Cayman Islands,              Tonga & Caicos Islands, Dominica, Turks & Caicos, Falkland Islands, Virgin Islands, British Gibraltar


United States of America, including:
50 USA States, The District of Columbia, American Samoa,               Guam (Territory of), Puerto Rico and  US Virgin Islands

Isle of Man










Korea (Republic of)













An Apostille Certificate is the appropriate form of legalisation, if your South-African South-African  public document is required to operate in any of the above participating Hague Convention countries.




How to order our Apostille or Legalisation Service
1. Personally Attend at our Offices-We have a Notary Public in attendance at our Pretoria office from 8.00 am to 15h30 pm Monday to Friday to notarise documents and to personally accept orders for all Apostille Certificates and Embassy legalisations. We accept online and mail orders for Apostille Certificates and Embassy legalisations from overseas clients, as well as from clients who may be located anywhere in South-Africa

2. Complete and submit ONLINE QUOTATION FORM-On acceptance of the quotation you may then either courier or express post your documents to us with copy of downloaded online order form, or attend our office to deliver to us. We also provide notary services if your document needs to be witnessed or attested by a NOTARY PUBLIC Your signature to an international document can only be witnessed or attested personally by a South-African Public Notary. Our most frequently requested documents for notarisation apostille and legalisation services are Birth, Death, Marriage, Single Status, and Divorce Certificates, Powers of Attorney, Police Clearance Certificates, notarised/certified copies of ID pages or Passports, parental consent for child to travel and notarised/certified/copies of educational documents.

Please Note:
We welcome instructions from anywhere in the world and we especially welcome orders from South-African “expats” requiring Apostille or legalisation services. Apostille Certificates are only issued in South-Africa and not from overseas South-African Embassies. We recommend that orders be delivered by express post via the South-African Postal Services Speed Courier Services or by reliable courier (especially if sent from overseas). See our postal and courier address below.

Our services are fast and confidential. We are not a government department but a South-African Attorney and Notary firm who specialises in legalisation of international
documents. We attend to all your requirements on a personal basis and confidential basis.

If you are unsure whether you require an Apostille Certificate, Legalisation or a Embassy legalisation of your document Click here or contact us for an detailed explanation of the process, time frames and costs. If your requirements are complicated or you are experiencing difficulty in following the procedures outlined on this
web page, request assistance by contacting us.

Let's discuss your documents Tel 087 0010 733

We are happy to offer you advice on how to legalise your documents. Processing thousands of documents every year, we have the experience to handle all of your questions.



  • Hits: 86

Apostille Certificate Services Pretoria


What is Apostille Certificate Services?



Apostille Certificates authenticate the seals and signatures of officials on public documents such as birth certificates, court orders, or any other document issued by a public authority so that they can be recognized in foreign countries that are members of the 1961 Hague Convention Treaty. In short, it is a truncated process to legalise documents from South Africa for legal purposes in another country.



Consular notarial services are rendered to South African citizens and foreign nationals requiring South African official (public) documents to be legalised for use abroad. These services are rendered to provide legal validity to South African official (public) documents to enable a person to use the documents outside the Republic of South Africa. Legalising documents means that official (public) documents executed within the Republic of South Africa for use outside the Republic of South Africa are affixed, sealed and signed either with an Apostille Certificate (where countries are signatory to the Apostille Convention) or with a Certificate of Authentication (where countries are not signatory to the Apostille Convention). Legalisation therefore basically means the process followed by which the signature and seal on an official (public) document is verified.




Louwrens Koen Attorneys deliver comprehensive document legalisation and apostille certificate service from our offices located in Arcadia, Pretoria.



What we Do?



The the first thing we do is check that your document is suitable for the apostille certificate. Not all documents are presented in the same way. Your document may need to be certified by a notary public. Other documents must be original versions and copies are not acceptable. We will provide you with clear advice for your circumstances and assist you in obtaining correct documentation where necessary.



Having checked your documents and certified them as required we will personally attend The High Court or Department of International Relations (DIRCO) to arrange for the apostille to be issued. Whilst your documents are in our possession, we will ensure that they are handled with the care and attention they deserve.





  • Hits: 109

Apostille Certificate Translation Service - Louwrens Koen Attorneys

Translation Service of South-African documents

We facilitate translation of your documents into most mayor languages simultaneously with our legalisation services. If you need a translation please contact us by email with copies of your documents so we can assess the charge and time required to translate the documents. We can provide a translation service even if we are not legalising any documents for you.

Translations are often requested by authorities outside of South-Africa legalising documentation. The translation helps the overseas authority or person to understand the Afrikaans or English language source documents that have been legalised. We can arrange to translate If you are not sure what is required please check with however is asking you to legalise the documents as it is them that must accept the final documentation from you.


Why choose our translation service?

Our translation service makes your like easier. One email and we take care of everything for you.


  • Convenience – We can simultaneously take care of your legalisation and the translation.

  • Fast Service – Most translations are completed within 24 hours but larger documents may take longer

  • Email Your Documents – To save time you can email documents for translation

  • Certified Translations – We will certify the translations before dispatch

  • Most mayor languages – Our sworn translation partners can convert your document into most languages

  • Apostille Service – Once your document is translated we can legalise the document with a South-African apostille or authentication certificate .

  • Comoprehensive Simultaneous Service – We can translate, apostille, authenticate, attest and certify your documents


For more information on our translation service do not hesitate to contact us for a quick quote:

Louwrens Koen Attorneys

Loftus Versveld Northern Pavillion (Gate12), 2nd Floor Office 4, 416 Kirkness Street, Arcadia, Pretoria

Tel: 087 0010 733

Cell: 084 316 3765

  • Hits: 2205

Legalisation of documents from South Africa for use in the Netherlands

If you want to use a document from South Africa in the Netherlands, you must first have it legalised by the South African authorities. This is done with a special stamp called an apostille.

Due to the coronavirus, the possibilities to have foreign documents legalised at an embassy or consulate-general are limited. Please check the online appointment system to see if it is possible to make an appointment. If no times are available, it is not yet possible. Do you only need to have your documents legalised by the local authorities? Then check with the local authorities if that is possible.

Who can have documents legalised?

Anyone who has one or more documents from South Africa can have them legalised for use in any part of the Kingdom of the Netherlands:

  • the European part of the Netherlands
  • Aruba
  • Bonaire
  • Curaçao
  • Saba
  • St Eustatius
  • St Maarten

Requirements for your document

  • Your document must be original and complete. If the document refers to other documents or annexes, these must be included.

Translation of your document

If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:

  • Your document must be translated by a sworn translator.
  • It must be translated into English, French, German or Dutch.
  • If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.

Which documents can be legalised?

You can have various documents legalised, such as diplomas and certificates. The most common documents are:

  • an official copy of a birth certificate
  • a certificate of unmarried status
  • an official copy of a marriage certificate
  • an official copy of a death certificate

You can get these documents from the Department of Home Affairs.

An official copy of a divorce certificate

You can get an official copy of a divorce certificate from the court where the divorce was granted.

Where can you have your documents legalised?

You can get an apostille from the South African authorities, for details see the website of the Hague Conference on Private International Law (HCCH). This website is in English.

After your document is legalised with an apostille, it can be used in the Kingdom of the Netherlands.

Assistance from the CDC in The Hague

The Consular Service Centre (CDC) cannot help Dutch nationals apply for documents or have documents legalised. In most cases you can get assistance from the South African embassy in The Hague.

Verification of your document

The stamp or sticker on your document means only that the correct signature is on your document. Legalisation does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.

Louwrens Koen Attorneys delivers a comprehensive Apostille Legalisation Certificate Service for documents destined for any country in the world. We legalise almost any South African papers, including documents issued by the South African Government for official use in Greece or any country in the world. The document legalisation service includes notarisation by our in house Notary Public and all attendances necessary at the relevant institutions or Governmental departments. Click here for a list of our complete Apostille and document legalisation services.

We even offer a translation service through the use of an approved list of sworn translators.

Should you have any Apostille or document legalisation question contact us on:

Louwrens Koen Attorneys
Tel: +27 (0) 87 0010 733
Cell: +27 (0)84 316 3765
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Office Hours: 8 am – 4h30pm Monday – Friday

  • Hits: 195

Example of Embassy Seals

Example of Embassy or Consulate Stamps


Are you interested to see an example of the Embassy or Consulate stamp attached to your documents.  Countries who are not members of the Hague Apostille Convention will require your documents to be certified by the Embassy or Consulate offices.


Click on the Country for an example of the seal:


















Saudi Arabia


















Please nota that as a security precaution this seals are sometimes changed.

  • Hits: 2109
Document Legalisation Services
Apostille Certificate Services SA
Embassy Attestation Service
Louwrens Koen Attorneys
Tel 087 010 733

Louwrens Koen Attorneys delivers a comprehensive Apostille Legalisation Certificate Service for documents destined for any country in the world.

Providing apostilles for all SA documents with embassy attestation when required.